Self-Registration Basic

Efficient Visitor Management

To reduce the administrative workload for front desk staff, the "Self-Registration Basic" extension module of the IF-6040 software is an ideal solution for companies looking to optimize their processes. Visitors can conveniently pre-register using their personal information. The data entered at a kiosk or tablet is automatically transmitted to the reception desk. Optionally, visitors can be prompted to take a photo of themselves during the registration process, for example using an integrated webcam at the kiosk. This image can then be stored in the visitor database, enhancing security when dealing with external guests.

The Registration Process

1. Welcome Screen: The visitor is greeted with a welcome page featuring your company’s text and logo. A CAPTCHA check (“I am human”) is performed to protect the service from bots and crawlers.
2. Language Selection: Visitors can choose their preferred language for the registration process. Additional languages can be made available if needed.
3. Identification: Guests with an invitation can identify themselves using a QR code or PIN. Walk-in visitors can manually enter their visit details.
4. Privacy Notice: Information is provided about how the data will be used during the visit (privacy policy).
5. Data Entry or Correction: Visitors can enter or update their personal information, such as adding a mobile number or vehicle license plate.
6. Safety Instructions: A safety briefing, presented in the selected language, informs visitors about rules of conduct on company premises. Optionally, visitors may be required to sign the briefing. A record of this briefing can be stored in the system automatically, complete with an expiration date. This record remains valid for future visits within a defined period.
7. Completion: After completing the self-registration, a full pre-registration is created. The visitor receives instructions and, optionally, a ticket or email to present at the reception.

By entering their data, the guest creates a complete pre-registration, which is then available at the reception for check-in. This self-registration process not only reduces the burden on company staff but also improves data quality. Personal data is protected, as each step of the application is controlled by a timeout. If the system is left inactive, it automatically returns to the start screen.