Time Recording ∙ Working Time Recording ∙ Hardware ∙ Software
Overview of Time Recording
Recording working hours is an essential part of modern business processes. It forms the basis for accurate time management and payroll, compliance with legal requirements and effective workforce planning. At the same time, it fosters transparency and trust between employers and employees.
With increasing digitalization and the rise of new work models such as home office and mobile work, having a flexible and reliable time recording system is more important than ever.
What Is Time Recording?
Time recording is the systematic documentation of employees’ working hours and break times. The methods used can vary widely, ranging from mobile recording via smartphone and web apps to traditional stationary devices at the workplace. Modern time recording solutions go far beyond simple documentation. They help companies automate previously manual processes and analyze time data. These solutions also simplify payroll and ensure compliance with legal, contractual and internal requirements.
Why Time Recording Matters
The importance of time recording was confirmed by the European Court of Justice ruling in 2019 and the German Federal Labour Court decision in 2022. Companies in Germany and across the EU are required to record their employees’ working hours fully and transparently. Trust-based working time alone is no longer sufficient. This regulation ensures that working hours are properly documented and breaks are observed, also for the protection of employees.
At the same time, professional time recording offers benefits beyond legal compliance. It helps optimize internal processes and enables accurate, up-to-date and complete data capture through software-based solutions. This significantly reduces the risk of errors from manual processes and lowers HR costs by eliminating manual corrections, making HR departments more efficient.
Transparent recording of working and break times also increases employee satisfaction - especially when accurate time tracking leads to fair time management and payroll.
What Modern Time Recording Solutions Must Deliver
Today, companies and HR professionals expect a lot from time recording systems. These solutions must:
- Be flexible and scalable to support various work models such as home office, field service or shift work
- Be user-friendly so that employees and HR teams can use them intuitively
- Ensure legal compliance by meeting statutory, contractual and internal requirements
- Integrate seamlessly with existing systems such as SAP
- Be efficient to reduce administrative workload and improve data quality
A modern time recording solution meets all these requirements and helps make your work processes more efficient, transparent and future-ready.
Time Recording with Interflex
IF-6040 Time Recording - The Smart Platform for Every Use Case
At the heart of the solution is the IF-6040 software platform. It centrally manages all connected recording terminals and transfers all time entries and working time data to a time management or payroll system such as SAP for evaluation. Its modular structure allows for customized configuration to meet a wide range of business requirements, including personnel time events. Thanks to its scalability, it is suitable for use in both mid-sized companies and large enterprises. It is flexible and adaptable, making it possible to expand from a basic time recording system to a comprehensive time management solution with integrated project time tracking - ideal for companies with complex structures or international operations. The solution can be operated either on-premises or in the cloud.
You also have full flexibility in how time is recorded in practice, as IF-6040 supports time recording across a wide variety of devices, enabling hybrid use.
Employee Self-Service empowering Employees with Greater Responsibility A key component of the IF-6040 time recording system is the web-based, responsive user interface known as the Employee Self-Service portal. Through this portal, employees can record their working hours independently. Whether via the web interface, mobile web app or recording terminal, they have access at any time to their time accounts, vacation balances and absences.
Your Advantages:
- Encourages greater personal responsibility among employees
- Reduces administrative workload and HR staffing costs
- Builds trust in time recording through transparent processes and accurate time data
Interflex Time Recording Solutions
- Mobile Time Recording via Web App
- Time Recording at the Terminal
- Time Recording for SAP Systems
Mobile Time Recording - Device-Independent and Location-Flexible
With time recording via a web interface, you give your employees the ability to record their working hours anytime and anywhere. Whether working from home, on a construction site or in the field, the intuitive and responsive web interface offers maximum flexibility and can be used on notebooks, tablets and smartphones.
Your Advantages:
- Consistent time recording across the entire organization
- Easy integration of your deskless workforce into time tracking
- Saves budget and resources, as existing devices can be used
- Reduces administrative effort through automated processes
- Ensures up-to-date and high-quality time data
- Provides reliable payroll processing
Time Recording via Terminals: Reliable and Site-Specific
For industrial work environments or employees without access to mobile devices, Interflex offers modern stationary time recording terminals. These are especially suitable for production facilities or sensitive areas where mobile devices are not permitted. All Interflex terminals are known for their high reliability, fast booking times and advanced interface technology - making them ideal for SAP projects with stationary time recording.
Your Advantages:
- Convenient operation using RFID-based identification media or smartphones via BLE and the Key-App
- Robust and durable terminals for various application areas
- High investment security thanks to compatibility and the ability to upgrade and update
Time Recording with SAP: Seamless Integration for Maximum Efficiency
Interflex time recording can be easily integrated into existing SAP systems for time management processes such as payroll. These solutions provide a reliable foundation for consistent HR processes and sound business decisions. With over 30 years of experience as an SAP partner, we bring extensive project expertise across mid-sized companies and large enterprises to continuously improve the efficiency and user-friendliness of time recording.
Your Advantages:
- Real-time synchronization: Time data is captured and transferred immediately. Employees receive instant feedback on their entries.
- Independent of location, time and device: Whether via mobile time recording on a smartphone, Employee Self-Service on the web or stationary terminals.
- Seamless SAP integration: Certified interfaces for SAP SuccessFactors, S/4 HANA and R/3.
- Legal compliance: Supports full adherence to legal, contractual and internal company requirements.
- User-friendliness: Intuitive interfaces and easy operation encourage employee adoption.
- Data security: State-of-the-art encryption technologies protect sensitive information.
- Automation: Reduces manual effort and minimizes the risk of errors.
API Integration in Detail - Flexible and Secure Interflex interfaces offer maximum compatibility with SAP standards. They support, for example, the SAP Connector for IDocs and the OData interface, and can be individually adapted to your IT architecture, including hybrid cloud scenarios.
Solutions with SAP S/4 HANA and R/3
The SAP-certified HR-PDC interface from Interflex ensures seamless integration with SAP R/3 and S/4 HANA. All time data is synchronized and processed directly within SAP’s time management system. Employees can view their current time entries at any time and benefit from maximum transparency along with strong data protection.
Your Advantages:
- Transfer and synchronization with SAP time management (SAP-certified)
- Support for complex working time models
- Centralized data maintenance in SAP with synchronized data only
- Automated data transfer without media disruptions
- Support for additional functions such as cost center tracking
Solutions with SAP SuccessFactors
For companies using cloud-based SAP time management, Interflex offers a specially developed interface for SAP SuccessFactors. This solution is built on the latest web technologies and meets the highest security standards. It allows you to expand your existing time management system with a powerful and user-friendly time recording solution - fully cloud-based.
Your Advantages:
- SAP-certified time recording
- Real-time transfer of time entries to SAP SuccessFactors
- Global availability through cloud technology
- Highest security standards for sensitive data
- Scalable solution for growing businesses
Interflex Time Recording - Your Solution for the Modern Workplace
With Interflex time recording solutions, you gain a powerful and comprehensive system that simplifies and brings transparency to your employees’ daily work. Complex HR processes become more efficient. Employees are empowered to take more responsibility and can trust that their recorded working hours are evaluated correctly and their payroll is accurate. Interflex offers a highly flexible solution that can be easily adapted to your business needs and the demands of a modern working environment.
Looking to implement, expand or optimize your time recording system?
Use our contact form to send us your questions. Our dedicated team will get back to you as soon as possible.
