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Modern Visitor Management: More Than Just a Friendly Welcome: A modern visitor management system is much more than a warm reception – it’s a key component of security, efficiency, and making a strong first impression. With digital processes, your visitors are welcomed professionally and swiftly – without long wait times, cumbersome paper forms, or delays in issuing visitor badges. From the very first moment, your guests experience a pleasant and welcoming atmosphere.
Visitor Management:
Your Modular Solution for a Digital Reception
With the IF-6040 system, you can digitize the entire visitor process: from invitations and safety briefings to check-out, ensuring a smooth and well-structured experience at all times – flexible, secure, and compliant with data protection regulations (GDPR). Whether it’s pre-registration with automated email invitations, self-check-in at a kiosk or tablet in the lobby, or mobile registration on the go – IF-6040 Visitor Management adapts seamlessly to your needs. This significantly reduces the workload for your front desk staff, decentralizes processes, and enables a professional reception even in unattended areas or during peak visitor times.
Core Functions and Modules
Our Modular Solution Adapts Flexibly to Your Processes – for visitor management that meets your exact requirements, benefit from a wide range of features:
- Invite and Pre-Register Visitors:
With the “Invitation” module, you can easily create visitor invitations online and conveniently capture all relevant visitor data via Employee Self-Service. Your guests are pre-registered and receive all important information directly by email – including a QR code (optionally as a Wallet Pass) or PIN for quick on-site check-in. Alternatively, pre-registration can be done directly from the email inbox using an Outlook add-in – no need to switch applications.
This streamlines your visit organization – seamlessly integrated and with no extra effort. - Digital Safety Instructions:
Ensure that visitors receive mandatory safety briefings – either flexibly on mobile devices beforehand or directly on-site. IF-6040 supports multimedia content and reliably documents acknowledgments or test results – a key contribution to meeting your compliance requirements. At the same time, it relieves your reception staff, reduces on-site effort, and increases efficiency throughout the visitor process. - Reception Check-In:
The “Reception” module simplifies visitor registration – whether they are pre-registered or arriving spontaneously. All visitor data can be quickly and easily recorded. Key information such as registration status and safety briefings is clearly displayed, making it easier to prepare and issue visitor passes and badges. For added security, the optional “ID Check” module verifies travel documents and enables clear identification – ensuring a professional and secure reception process. - Self-Check-In:
Über Kiosksysteme oder Tablets melden sich Besucher schnell und intuitiv selbst an. Mit dem Modul „Selbstanmeldung Basic“ können vorangemeldete und spontane Gäste ihre Daten direkt im Empfangsbereich vervollständigen und versäumte Sicherheitsunterweisungen nachholen. Ist der Empfang nicht besetzt, übernimmt das Modul „Selbstanmeldung Pro“ die vollständige An- und Abmeldung – direkt am Kiosk. Beide Varianten reduzieren Wartezeiten deutlich und entlasten Ihr Empfangspersonal, besonders bei hohem Besucheraufkommen. - Evacuation Management:
In an emergency, every second counts – the IF-6040 system supports you with a constantly updated overview of all individuals present in evacuation zones. The “Evacuation Management” extension module provides real-time, precise information about who is where – whether during an actual emergency or a drill. This allows evacuations to be coordinated efficiently, search times to be minimized, and valuable time to be saved. It enhances safety for employees, visitors, and service providers - and can save lives in critical situations.
Your Advantages
- Professional Reception: Visitors enjoy a structured process – without long waits or paper forms.
- Enhanced Site Security: Every visit is logged and traceable at any time.
- Efficient Registration: Automated processes significantly reduce the workload for reception and gate staff.
- Legally Compliant Documentation: Digital confirmations of safety briefings meet compliance standards.
- Tailored Solution: A selection of modules enables customized visitor management to suit your specific needs.
Whether you're a mid-sized company or a large corporation, operating from a central location or across multiple sites - the IF-6040 visitor management software can be flexibly adapted to your individual requirements.
It is especially well-suited for companies with high security demands and strict compliance regulations across various industries, public administration, or critical infrastructures (KRITIS).
